The next step is to draft your onboarding email. While the tone of your email might change to fit your needs, here is an example of a template you can use.
Dear [Employee's name],
We are very excited to welcome you to [company name]. Please remember to carry your ID to get easy access to our premises. We expect you to be in the office by [time], and our dress code is [formal/super casual].
At [company name], we pride ourselves on creating the best environment for our employees. As you'll see, our team has already prepared your workstation for you and set up your software to make your first day easy. You'll also be given access to your designated parking spot, a customized company bag, t-shirt, and mugs, among other goodies.
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Our team has also planned all the details for your first week to ensure you settle easily. You'll receive a document with your schedule and agendas for your first week from HR when you arrive. Human Resources will also help you fill in the required paperwork and answer all your questions. After the meeting with HR, you'll be assigned a mentor who will show you the ropes in our company and how we get things done.
Our team is excited to meet you during the [planned event].
If you need any clarity prior to arrival, please reach out to me by phone [phone number] or email. I'll be more than happy to help.
Welcome to the [company name], [employee name]. We are looking forward to working with you and watching you grow and soar to greater heights!
4. Edit your email.
After writing your email, make sure you edit it to ensure you include all the necessary details. You can also use tools like for any grammatical errors. You can also have a colleague double-check the email. Remember to attach any necessary documents, links, or images as supplemental information.